Submitting Grades From OAKS to Banner

Process

PREPARE YOUR GRADE BOOK

Create and/or Copy a Grade Scheme
A letter grade scheme is essential to making the Grades Integration between OAKS and Banner seamless.

Text-based Tutorial: Create a New Grade Scheme or Copy an Existing Grade Scheme in your Class

Video Tutorial: Create a Letter Grade Scheme in OAKS

 

Add a Grade Scheme to your Final Grade Column
Text-based Tutorial: Add a letter grade scheme to your Final Grade Column

Video Tutorial:  Adding an OAKS Grade Scheme to your Final Grade Column

SUBMIT YOUR MIDTERM GRADES

MIDTERM Grades using Final CALCULATED Grades
Text-based Tutorial: Submitting MIDTERM Grades from OAKS Using Final CALCULATED Grades Column

Video Tutorial:  Submitting MIDTERM Grades from OAKS Using the CALCULATED FINAL GRADE Column

 

MIDTERM Grades using Final ADJUSTED Grades
Text-based Tutorial: Submitting MIDTERM Grades from OAKS Using Final ADJUSTED Grades

Video Tutorial: Submitting MIDTERM Grades from OAKS Using ADJUSTED FINAL GRADE Column

 

Crosslisted Grad / Undergrad Classes
A grade column can only be attached to one grade scheme which is problematic when you have asked to crosslist an Undergrad and a Grad class, as they use two different grade schemes.

Text-based Tutorial: OAKS Grade Submission in Crosslisted Classes with Grad and Undergrad Students

Video Tutorial:

SUBMIT YOUR FINAL GRADES

FINAL Grades with Final CALCULATED Grades
Text-based Tutorial: Submitting FINAL Grades from OAKS Using Final CALCULATED Grades

Video Tutorial:  Submitting FINAL Grades from OAKS Using CALCULATED FINAL GRADES Column

 

FINAL Grades with Final ADJUSTED Grades
Text-based Tutorial: Submitting FINAL Grades from OAKS Using Final ADJUSTED Grades

Video Tutorial:  Submitting FINAL Grades from OAKS Using ADJUSTED FINAL GRADES Column

 

Crosslisted Grad / Undergrad Classes
A grade column can only be attached to one grade scheme which is problematic when you have asked to crosslist an Undergrad and a Grad class, as they use two different grade schemes.

Text-based Tutorial: OAKS Grade Submission in Crosslisted Classes with Grad and Undergrad Students

Video Tutorial:

VERIFY YOUR GRADES

Verify Grades were Submitted to Banner
Text-based Tutorial: Verify your OAKS Grades were Submitted to Banner

Video Tutorial:

Errors and Their Meanings

It’s possible that you may receive an error when submitting grades to Banner from OAKS.  The knowledge-base article below will help you figure out what the error mean and what may be causing them.

IMPORTANT, you can always go into My Charleston and submit the errored grades into Banner as you have in the past.

OAKS Grades Integration Submission Errors

How to find errors for past grade submissions

Changing a grade and resubmitting

As long as the Registrar’s grading window is still open you can change and resubmit a grade.

  1. In your OAKS class, click on Grades > Grades.
  2. Click on Enter Grades.
  3. Click on Submit to Banner-Beta Users Only button.
  4. If you changed the grade within the grade book then your Current Final Grade column should show the corrected grade.  If not, type in the correct grade in the Override Grade field.
    Note: if you use the Override Grade field please communicate with the student as to why their OAKS grade book shows a different grade than their midterm or final grade in Banner.
  5. Check the box in front of the students’ names who experienced a change.
  6. Click Export.

 

Video – Update/Change Submitted Grades

Video:  Set your OAKS grade book to display both percent and letter grade