With Who: CBRE
Location: San Antonio, TX
Type of Employment: Full-time
Position Summary: This position is responsible for coordinating the logistics of an event including catering, entertainment, and setup/cleanup of the event.
Essential Duties and Responsibilities:
- Manages and oversees events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.
- Coordinates event entertainment, including music, performers, and guest speakers. Ensure proper set up of microphones, sound speakers, video screens, projectors, recording equipment, connecting wires and cables, sound and mixing boards.
- Works closely with AV/Meeting & Events technician team to ensure set up and needs have been met. Expert knowledge of AV systems.
- Assists with set up of food & beverages; clean up and removal of dishes.
- Coordinated services for events such as transportation for guests, signage, displays, special needs requirements, printing and event security.
- Performs other duties as assigned.
Supervisory Responsibilities: No formal supervisory responsibilities in this position.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience: HS Diploma or GED required and a minimum of 1 – 2 years of related work experience. Prior event coordination, customer service or other hospitality experience preferred.
Communication Skills:
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
- Comfortable meeting and engaging with new people.
- Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.
Financial Knowledge: Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Reasoning Ability: Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
Other Skills and Abilities:
- Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.. Ability to work in multiple software platforms and learn and retain technical software applications quickly.
- Good organizational skills. Must work well under pressure with multiple deadlines, and demonstrate a proactive approach to routine and non-routine occurrences.
- Ability to work flexible work schedules based on business need.
- May need to be physically able to lift and move 30-40 boxes and operate a two-wheel dolly. Physical ability to assist with document services operations. Able to lift 50 lbs.
- Strong problem-solving skills. Highly adaptable and flexible.
- Ability to work independently with little supervision.
Scope of Responsibility: Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Apply (or request more job posting information): Apply today! CBRE Job Application