Tag: at-risk

online teaching tips
Best Practices, Distance Ed

Online Teaching Tip: Use Intelligent Agents to Keep Students Engaged and On Task

Mendi Benigni

Keeping Students On Track and Engaged

In an online class, it’s often hard to keep students on track, especially students who aren’t used to taking this type of course.  If you use OAKS you can use the Intelligent Agents to help you help your students.

Intelligent Agents in OAKS

Intelligent Agents (IAs) will automatically send an email to students based on an action, or lack of action.

Uses:

  • The easiest, and most helpful, thing to do with IAs is to remind students to log into the class.  With this IA, an email goes out when a student hasn’t had any course activity in X number of days (you choose).
  • Have the IA email students who have not yet turned in an assignment or taken a quiz to remind them to get it done.
  • We often focus on students who are not doing well, but it’s just as important to focus on those students who are.  Have the IA send a congratulations email or graphic to any student who gets a good grade (defined by you) on a quiz, assignment or discussion.  This is an amazing way to keep students engaged.

NOTE:  Unfortunately, at this time IAs only work with email and cannot send notifications via text.

How To:

  1. In your OAKS class go to Management > Edit Course > Intelligent Agents
  2. Select the New button
  3. Type in a Name for your IA in Agent Name
  4. Make sure the Agent is Enabled is checked
  5. Section 1: Criteria
    1. Choose the group whom you want to be eligible for the email.
    2. If you want to have them reminded to log into the class then check the box next to Course Activity, Take action… and then select the proper button.
    3. If you want to email the student when they have or have not done something in the class click on Create and Attach under Release Conditions (Learn more at https://youtu.be/pa2NaVsodRA.  This video shows Release Conditions in Content but they work the same way throughout the class)
  6. Section 2: Actions
    1. Determine if they should get an email every time it happens (like when they don’t login within a certain number of days) or only the first time (as when they get a specific grade on a quiz).
    2. Then write the email.
      1. In To: Cc: Bcc: click on What special email addresses can I use? to show you filler text you can use to have the email automatically send to the proper person.
      2. In the Subject and Body you can also use these replacement strings to personalize the email.  Click on What replace strings can I use in the subject and message? to see these.
  7. Section 3: Scheduling
    1. Click the check box next to Use Schedule
    2. Now set the schedule parameters.
  8. Click Save and Close

 

The IAs are a great way to keep up with students without over taxing yourself.

online teaching tips
Assessment, Distance Ed

Online Teaching Tip: Monitor your students’ progress

Mendi Benigni

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Monitoring Students Online

When you teach on online class, especially an asynchronous online class, it’s easy to “lose” students. If you are an OAKS user, there’s a tool that can help you keep up with your students and help you identify those that may be at risk.

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User Progress

The User Progress tool, located in the Classlist in OAKS, allows you to see everything each student has done in the course. You can see what Content items they have clicked on, their discussion posts and replies, all assignments and quizzes posted/taken, even when they logged in last. This is a great one-stop-shop to investigate a student you think may be struggling.

  1. In your OAKS class, click on Communication > Classlist.
  2. Locate a student you’d like to look at, and from the dropdown arrow next to their name, choose View Progress.
  3. The first area shows you an overview of the student.

    Screenshot of View Progress Overview

  4. Click on a tool from the list on the left and you will see the details for that tool. In the image below you will see the Content section, showing which items were viewed, the number of times they were viewed and the how long they spent on the page.

    Screenshot of the Content section opened up

**Be aware that the time can be misleading. It will not indicate if a student opened it and printed it or if a student opened it and left the document on their screen after they left.**

IMPORTANT NOTE: if a link in Content is set to “Open As An External Resource” (open in a new window) it will not be tracked in View Progress

The Classlist > View Progress area is a great tool that can help you identify those students who may need a push or who may be struggling. Remember, it is just a tool and shouldn’t be the sole measure of online participation.

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Minimum Final: F, Maximum Final: A, Current Grade: A
Assessment

Cool OAKS Tip to Find At Risk Students

Mendi Benigni

OAKS contains data that will help you know which students may be in trouble.  NOTE: this will only work if you have released the Final Calculated Grade.

  1. In OAKS, go to Communication > Classlist
  2. From the dropdown arrow next to your first student choose View Progress
  3. Above the Grade area for that user you will see three grades, Current, Maximum, Minimum.

The Maximum grade will give you a guide as to how that student will do in your class based on acing all of the remaining assignments in the grade book.

Grades: Minimum F, Current A, Maximum A

Important things to note before this will work properly:

  • Your Final Calculated/Adjusted Grade must be released for the student to view.
  • All of your gradeable items must be in the grade book (Grades > Grades).

Again, it’s a guide that you can use to find the at risk students and to help them make the best decisions.